Residential Life & Housing > Residence Hall Handbook > Procedures

Moving Out

Check Out Deadlines

  • 9am Friday, December 22, 2023
  • This applies both to students who aren't returning for the Spring and who are doing mid-year room changes.

Extensions are not available.

Students not returning to campus housing for the Spring should submit the Housing Cancellation Form as soon as possible (cancellation fees may apply).

Note: students who are continuing in the same room from Fall to Spring may leave belongings in their room over winter break; however, they should take anything they need with for during the break (information about winter break).

Non-Seniors

  • Students are expected to move out within 24 hours of their last scheduled exam or by no later than 5pm on Friday, May 10, 2024; whichever comes first.

Students who apply for Summer Housing may additionally apply for May Interim to bridge between the end of the Spring and the start of the Summer. Other students may receive programatic extensions due to working at graduation, etc. Otherwise, extensions to move out after the deadline typically are not available.

Graduating Seniors

  • 10am on Thursday, May 16, 2024 (students must be confirmed as taking part in Commencement)

Extensions to the Senior check-out deadline are not available.

How to Check Out from Your Room

When students move out of their room, they must complete BOTH steps below to officially check out:

  • Turn in a CHECK-OUT ENVELOPE at your residence hall Front Desk
    • Don't forget to write your name and room number on the envelope!
    • Please turn in an envelope even if you lost the key(s) to your room.
  • Submit the CONFIRM CHECK-OUT FORM (log into Housing Portal or scan QR code at Front Desk) to confirm your departure from campus.

Failure to submit the Check-Out Envelope and/or online Form by the move-out deadline will result in a minimum $100 Improper Check-Out Fee. Missing keys will result in a $100 per key replacement charge. Students who fail to move out by their check-out deadline will be subject to escalating fines (starting at $100) and disciplinary action.

Additional Information

The reading days and exam week are a 24-Hour Quiet Hour period:

  • Fall 2023 -- 8pm Monday, December 11, through 5pm Thursday, December 21, 2023
  • Spring 2024 -- 8pm Monday, April 29, through 5pm Thursday, May 9, 2024

  • Plan with your suitemates who will clean what & when. Students are expected to clean their bedrooms, bathrooms, and kitchens.
  • Start packing in advance! Don’t forget to check all your drawers, closets, etc.
  • Don’t wait until the last minute to check out! Elevators, carts, & street parking will be limited.
  • Information about any check-out or damage charges will be sent to your Barnard email account after move-out. If you will no longer be checking that account, please set up your email to forward to another account that you will be monitoring.

Update as of May 1, 2024
For additional updates about campus access, please visit sports-quotes.com/response-current-international-conflict.

Visitors to residence halls will be allowed only for move-out assistance in order to facilitate the end of semester moving process.

  • Students living in the Quad should use the Guest Request Access form to ensure their move-out assistant(s) is able to access the main campus.
  • Move-out assistants for students living in off-campus residence halls will use the guest registration form at the access attendant desk and then get a guest sticker from the access attendant.

Non-BCID overnight guests are currently not permitted in residence halls. 

Unfortunately, there is no storage space available on campus. Vendors offer fee-based summer storage services to students. Students are responsible for negotiating rates, dates, and details with their selected vendor.

List of Summer Storage Vendors

Information about donating items on campus during the Spring 2024 move-out will be posted when finalized by the Barnard Sustainability and Climate Action office.

Looking to find new homes for your items yourself? Check out Rheaply, the online platform designed to facilitate the exchange of items among the Barnard Community.

A limited number of carts will be available for check-out from the front desk of each residence hall. Students are encouraged to bring their own cart, hand truck, or dolly if possible to help move themselves out.

Please do not leave any cars double parked without someone in it. Unattended and/or double parked cars block others from accessing the buildings and may be ticketed or towed by NYPD.

List of Parking Garages

Students are responsible for returning their room to the same condition it was in when they moved in (including cleaning their room and/or moving furniture back to its original positions). Residential Life & Housing staff will inspect rooms after check-out.

Students will be assessed charges for any cleaning and/or repair of damages required. 

Students who are assessed cleaning and/or damage charges will be contacted via their Barnard email to provide the amount & description for the charge(s). The email will include a deadline by which any appeals of charges must be submitted. Students are responsible for checking their Barnard email and/or forwarding their mail to an account that they will monitor after moving out.

Leaving campus for the summer? Remember to change any automatic shipments, deliveries and your default shipping address! Note: Mail Services is unable to forward packages or international mail.

Staying on campus this summer? Request to keep your mailbox open via the form linked on the Mail Services webpage.

All student mailboxes will be closed for the summer unless a request is submitted. If you have any questions, please email mailservices@sports-quotes.com.